Creating Copies of your Files to a CD or DVD (XP)
The Computer Helper
And User Group
of Saddlebag Lake Resort
Helpful Tips and Instructions for your computer.
Creating Copies of your Files to a CD or DVD (XP)
There are many activities that you perform on your computer on a day to day basis. Most of these activities will end up creating files on your computer that can be of some importance to you. These files may include email documents, email address books, pictures, music, screen prints, word processing documents, etc. These files are stored on your computer on the hard disk drive. A catastrophic failure of the hard disk drive can result in the loss of all this information. A hard drive failure can require the current drive to be cleared of data or a new drive to be installed. The operating system and programs can be replaced from manufactures media but your personal data files WILL be lost. It is important to make copies of these files to protect them from loss. Copies of the files can be made on external media including Zip Memory, Zip Disk Drive, a hard disk drive connected as an outboard device, another computer or CD Plastic Media. Most computers purchased in the last five years generally have a CD writer installed in the system. By purchasing, inexpensive CD media, you can create copies of your files and just put them away in a safe place.
Depending on the computer manufacturer CD writing software programs can include many different names. Some of the most popular software programs include Roxio, Nero, Sonic, etc. There are also CD software programs that primarily write music to CD's. These may include Windows Media, Music Match, ITunes, etc. Windows XP has a built in CD write program however it is generally turned off when a major CD write program (as suggested above), is installed in the computer therefore making the XP program unusable. If your computer has a CD writer or BURNER (as it is generally called) but has no writer software, there are free programs available to download. One that I have tried and is easy to understand is called Deep Burner. Search on this name and you will be directed to a web site called www.deepburner.com to download and install this program. I can not instruct you on all the CD writer software individually but I can assist you to use the programs, as they all have similar functions.
CD media can have many different identities. These may include CD-R, CD-RW, DVD-R, DVD+R, and many more. In simple terms the CD types are different formats as defined by the manufacturers. To learn more on this topic go to the www.wikipedia.org encyclopedia. The two types that I use are CD-R 800 MB data storage and DVD-R 4.0 GB data storage. You must have a DVD writer in order to use either the CD or DVD media. A CD writer will only write CD's.
If you place a BLANK CD in your (XP) computer, a window will appear directing you to possible software programs on your computer that will allow you to copy files to the CD. Ignore the ones that are music software programs which are primarily used to convert MP3 music files to playable music CDs. You can save MP3 music files on a CD but they are copied in there original state, not converted to play on music playing devices. Look for a program that refers to writing data files to a CD. Select the program and click OK. You may also find a writer software icon on your display or in your program menu that you can click and start the program that is resident in your computer.
There are characteristics of the programs that are very similar. You can spot them in the display and they include:
1)A method to select the files (or folders) that you want to copy to the CD. This may appear as a folder picture or the ADD button. A window will open showing your file/folder directory. I strongly recommend that all your personal files be placed in the MY Documents folder for easy retrieval and copying to the CD. If the window is not showing the contents of the My Documents folder then look for a box with a down arrow, click the arrow and then click on My Documents. From this window you will select the files/folders you want to copy. The items selected will show with a dark background.
2)An ADD button that you will click to move the file/folder name previously selected to be displayed in the list to be copied to the CD.
3)A display of the file names you have added to your copy/burn project. As previously instructed in step 2.
4)A volume meter at the bottom of the display showing how much data you have selected. If you exceed the limitation of the CD capacity you must delete an item or items to remain within the capacity of the CD. I suggest if the CD capacity is 800 MB then stay 5 to 10 percent below the maximum capacity. (720 to 760 MB).
5)A burn button to initiate the Burning process. Screens will appear showing the progress of the burn activity.
When the CD has been burned and you proceed to eject it from the burner, you will have to decide whether to finalize the CD or leave it open to add more files. If you leave the CD OPEN you can place it back in the burner and add files, however only on the computer that created it. If you finalize or CLOSE the CD, no more files can be added to it, however closing the CD can be good as this will allow the CD to be read on any another computer.
USE THESE FIVE ELEMENTS
1)locate your files
2)add them to the project
3)identify that they are displayed
4)check the volume meter for capacity
5)start the burn process
The above instructions do not include writing music to create an Audio CD. These instructions are primarily targeted to computer users with limited knowledge of computer operations.